We are providing you with this information so you know what data we are collecting from you as part of this programme; what we are going to do with it; and your rights over our use of your personal data.
Your personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
Who are we?
Isle of Wight Council is the Data Controller. This means it decides how your personal data is processed and for what purposes.
Isle of Wight Council are Data Processors. This means we are responsible for collecting and processing your personal data. This data is collected in the specific programme application form you have filled in. This could be the Sustainable Transport Brokerage Programme/Workplace Engagement Programme (‘Connect to Work’) application form (sometimes called the Referral Form) or it could be a different form if we are running a one off scheme such as the Key Worker Cycle Scheme.
What information is being collected?
The Connect to Work application form asks for your name, email address and phone number. This is personal data.
We also ask some questions about your travel behaviour, and ask what transport offer you would like to receive.
Our one-off schemes may ask for additional types of personal data specific to that scheme, such as the Key Worker Cycle Scheme which asks for your line manager's email address so that your application can be verified.
How is it collected?
It is collected on the application form, either online, or paper (provided by your College, Provider, or Workplace).
Why is it being collected?
Our legal basis for collecting this data is known as ‘public task’. This means we are collecting it to perform a task in the public interest. However, we require you explicit consent to collect this data.
How will it be used?
Isle of Wight Council complies with its obligations under the GDPR by: keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
Your data will be analysed anonymously with all other participant data. No personal identifiers will be used in the report.
Who will it be shared with?
Isle of Wight Council may need to share your name, email address and phone number with our delivery partners so they can contact you to arrange the transport offer you have chosen. For more information on these providers please contact us.
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary. This will be no later than 1st April 2021, after which all personal data will be destroyed.
Your rights and your personal data
You have the following rights with respect to your personal data:
The right to request a copy of your personal data which the Isle of Wight Council holds about you;
The right to request that the Isle of Wight Council corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the Isle of Wight Council to retain such data;
The right to withdraw your consent to the processing at any time;
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data;
The right to lodge a complaint with the Information Commissioners Office.
To exercise all relevant rights, queries or complaints please contact the Data Protection Officer at Isle of Wight Council, County Hall, High Street, Newport, Isle of Wight. PO30 1UD.
You can also contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
If you would like:
Any more information about the research study, or our use of your data;
To request to see the personal data held on you; or
To request to withdraw your personal data
Please contact the Active Travel Officer at the Isle of Wight Council: